Director of Student Activities at Hampshire Regional High School

HAMPSHIRE REGIONAL HIGH SCHOOL
DIRECTOR OF STUDENT ACTIVITIES

DESCRIPTION:
The Director of Student Activities coordinates and leads all interscholastic athletic and extracurricular programs. The person in this position is a leader in the school who creates a culture of belonging, engagement, and support for all students and their families.

SUPERVISION:
Works under the supervision and evaluated by the Principal.

JOB ENVIRONMENT:
Work is performed within a secondary school environment.
Meetings and games will take place on or off site and after “regular” school hours.

PERFORMANCE RESPONSIBILITIES:
Extracurricular Activities
Supports all class advisors and class officers with activities and planning events
Organizes and facilitates extracurricular activities on a monthly or quarterly basis for all students to participate
Meets with approved performing arts booster organizations as needed
Develops a schedule of events for shared school spaces including the auditorium, gym, etc.
Supervises all ticket sales and fund-raising events of the extracurricular program, and assumes responsibility for proper handling of funds.
Requisitions and orders materials, supplies and equipment for the extracurricular program
Schedules all transportation for extracurricular clubs
Shall determine initial extracurricular eligibility of all home schooled, school choice, special education and transfer students with recommendation(s) to the principal
Assumes general responsibility for the proper supervision of extracurricular activities and events

Athletics
Assists the Principal with the interview of all athletic positions and recommends athletic personnel appointments
Supervises all athletic program personnel
Evaluates all coaches annually
Meets frequently with the coaches, athletic trainer, support personnel and volunteers regarding the athletic program and their responsibilities related to the athletic program including but not limited to their mandated trainings and CPR/First Aid certification
Meets with approved athletic booster organizations as needed
Conducts preseason meeting for all coaches and assistant coaches
Develops athletic contest schedules and maintains the schedule on the athletic scheduling platform
Approves, schedules and coordinates all athletic practices including assignments to facilities
Schedules and coordinates assignments and schedules for all athletic trainers, support personnel, volunteers, timekeepers, line judges, scorekeepers, etc.
Develops, recommends, implements, monitors and evaluates the athletic budget; maintains records of all athletic expenditures
Supervises all ticket sales and fund-raising events of the athletic and extracurricular program, and assumes responsibility for proper handling of funds.
Submits requisitions and orders materials, supplies and equipment for the athletic and extracurricular program
Acts as the liaison between school department, maintenance staff, and administration to ensure that all fields and gyms are properly maintained, reconditioned and prepared for practice and competitions
Implements a formal inventory system and maintains an up-to-date inventory of equipment and supplies
Oversees the reconditioning of uniforms/equipment and their proper storage
Schedules all transportation for athletic teams or extracurricular clubs
Keeps the students and their families current regarding eligibility requirements for participation of students in all interscholastic competition in accordance with the Massachusetts Interscholastic Athletic Association (MIAA), the Pioneer Valley Interscholastic Athletic Conference (PVIAC), and Hampshire Regional High School requirements and sees that all coaches enforce the requirements
Determines initial athletic and extracurricular eligibility of all home schooled, school choice, special education and transfer students with recommendation(s) to the principal
Provides the athletic trainer and school nurse with list of student athletes before each season to ensure that all have current physicals on file and follows up with students and families who do not have physicals on file regarding their ineligibility.
Conducts preseason meeting with student athletes and their parents/guardians.
In collaboration with the athletic trainer, coaches, school nurse, and Health Director, leads, plans and supervises pre and post concussion training programs for all school athletes.
Updates the Athletic Handbook on an annual basis as for approval
Acts as the school district's official liaison to the MIAA and PVIAC
Acts as the school district's liaison between the PVIAC sport commissioners to help coordinate game coverage by officials
Shall be responsible for adhering to and implementing all federal, state, local, league, and school district statutes, policies and regulations, including all requirements found within the athletic handbook.
Keeps the school district current regarding eligibility requirements for participation of students in all interscholastic competition in accordance with the Massachusetts Interscholastic Athletic Association (MIAA), the Pioneer Valley Interscholastic Athletic Conference (PVIAC), and Hampshire Regional High School requirements and sees that all coaches enforce the requirements
Keeps an updated record of all athletes suspended from games.
Verifies each athlete's eligibility according to the requirements adopted by the Hampshire Regional School District and/or the MIAA, including academic eligibility, physical examinations and baseline and post-concussion testing.
Shall inform or assign the responsibility to coaches and advisors for contacting the news media on all aspects of the athletic and extracurricular program including schedules, postponements, cancellations and contest results
Oversees details of visiting teams' needs, including gymnasium services and field assistance, as appropriate.
Manage all student activities account expenditures and revenues in compliance with regulatory requirements
Develop a program for after school activities, supervision, and organization
Update athletic page of the website on a regular basis
Assumes general responsibility for the proper supervision of home games and extracurricular activities and events
Enforces appropriate rules and regulations governing the conduct of athletic activities.

Other
Develops a formalized process for outreach to families for consistent communication
Approves and supports fundraising initiatives
Communicates openly with students, coaches, and families to resolve conflict
Assists in the communication of school core values, learning expectations, purpose, programs and opportunities
Works closely with community partners
Shares responsibility for organizing and supervising all major school events
Develops and implements routines and celebrations that create a culture of success
Facilitates family involvement and reinforce the need for academic supports at home including Open House and other workshops for families
Works with Grants Manager to apply for applicable funding for extracurricular or athletic programming
Collects and tracks data to monitor the number of students engaged in an extracurricular or athletic program
Other duties as assigned by the Principal