Secretary - Greater Boston League at Greater Boston League

Key Responsibilities
1. Records and Documentation
Minutes Management: Attend all monthly GBL Athletic Director meetings and Board of Principals meetings to record detailed and accurate minutes.
Archive Maintenance: Maintain a secure, digital archive of all meeting minutes, league votes, and policy changes for historical and compliance purposes.
Directory Oversight: Update and distribute the annual GBL League Directory, ensuring all contact information for member schools and league officials is current.
2. Communication and Coordination
League Correspondence: Serve as the central hub for official communications between the league executive board and member school administrations.
Meeting Notifications: Prepare and distribute meeting agendas in coordination with the GBL Chairman and Commissioner.
Public Relations: Assist in the preparation of official league announcements and correspondence with the MIAA.
3. Governance and Compliance
Constitution Stewardship: Ensure that all league actions and decisions are documented in accordance with the GBL Constitution and Bylaws.
Voting Procedures: Facilitate and document official league votes, ensuring that quorum requirements are met and results are accurately recorded.
4. Event Support
Awards Coordination: Manage the documentation of league-wide awards and certificates for championship events.
Summit Administration: Provide administrative support for the annual GBL Student-Athlete Summit.

Qualifications
Experience: Proven administrative experience, preferably in an educational or athletic setting.
Technical Skills: Proficiency in Google Workspace (Docs, Sheets, Drive) for collaborative document management.
Communication: Exceptional written and verbal communication skills with high attention to detail.
Knowledge: Familiarity with MIAA regulations and the administrative structure of the GBL.

Physical & Time Commitments
Attendance at monthly GBL Athletic Director meetings (typically weekdays at 11 AM).
Estimated weekly time commitment: 2–4 hours (fluctuates during peak seasons).

Compensation
This position is compensated via an annual stipend ($5000 per season) as determined by the GBL Board of Athletic Directors and outlined in the League Constitution.